At TableFlow, we talk to ops teams every week who are spending hours manually comparing purchase orders and packing lists line by line. It's tedious. It's error-prone. And it slows everything down—especially when products are missing, quantities don't match, or SKUs get mistyped.

That's why we built AI Reconciliation.

What Is AI Reconciliation?

AI Reconciliation is TableFlow's newest feature that automatically compares purchase orders and packing lists—even if they come in totally different formats. Whether you're dealing with PDFs, spreadsheets, or messy scanned docs, our AI reads the files, parses the data, and flags any mismatches.

It's like a digital operations analyst that never gets tired.

How it works:

Upload your PO and packing list (PDF, Excel, email attachment—doesn't matter).
TableFlow extracts structured data from both.
The system compares line items using smart matching logic.
You get a clear report showing what's matched, what's missing, and any discrepancies in quantity, product names, or SKUs.

Why We Built It

We built AI Reconciliation because our customers were already using TableFlow to extract data from sales orders, invoices, and packing slips—but still had to do the matching manually.

One of those customers, Ghost, runs a high-volume warehouse operation. They receive hundreds of shipments from suppliers every month. Verifying that each box matches what was ordered used to be a huge time sink.

"It used to take us 30 minutes to reconcile a single PO against the packing list. Now it takes under a minute—with higher accuracy."

— Quinn Mitchell, Operations Manager at Ghost

Real-World Example: Ghost

Ghost's suppliers send POs and packing lists in wildly different formats. One might be a clean Excel file; another could be a scanned PDF with inconsistent column headers.

Before TableFlow:

Their ops team had to manually open both docs.
Find matching SKUs (or worse, product names).
Manually confirm sizes, colors, and quantities.

Now:

They drop both files into TableFlow.
Our AI instantly highlights mismatches or missing items.
They can spot vendor errors before it becomes a downstream problem.

This lets Ghost:

Catch supplier errors before they hit their WMS
Reduce time spent on each PO from 30 minutes to under 1
Give Finance and Inventory teams more reliable data

Built for Operations and Inventory Teams

AI Reconciliation is built for teams that:

Receive inventory from suppliers and need to verify it
Handle lots of POs and packing slips from different systems
Want to speed up operations without sacrificing accuracy

It's already saving hours per week for teams like Ghost—and it's just the beginning.

Try AI Reconciliation Today

If you're spending more than a few minutes reconciling documents by hand, give AI Reconciliation a try. It plugs right into your existing TableFlow workflows and works out of the box.

We'd love to show you how it can work with your documents. Request a demo or drop us a line—let's stop matching POs by hand, for good.

Introducing AI Reconciliation: Say Goodbye to Manual PO Matching